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3D-PharmXchange is a Dutch Life Sciences consultancy and operational support firm located in Tilburg (head office), Amsterdam and Oss. We are dedicated to the development of medicines (e.g. pharmaceuticals and diagnostics). Our clients are innovative biotech start-ups as well as leading big pharma companies. We are a growing company and are currently working to professionalize the organisation. The Office manager will play an important role in this professionalization.

Office Manager

As Office Manager you will support our company by taking responsibility for administrative and organizational tasks. You will make sure our company is a well-organized organization, and you will smoothly and effectively support management. From your experience and expertise, you are able to independently and proactively perform all related office activities. You will closely work together with the Office Manager Finance & Project Management and report to our Director Commercial & Operations. You will have the opportunity to develop yourself towards a combined role as Office Manager and HR Manager.

Tasks and responsibilities

  • Supporting the management team, directors and consultants in their overall business
  • Administrative activities, like e-mails, answering phone calls
  • Booking of transport, meetings and accommodation
  • Preparing draft documents, e.g. contracts, work orders
  • Support in sales processes, preparing events, representation materials
  • Prepare internal meetings
  • Organize and control agenda’s, plan internal and external meetings
  • Purchasing of office supplies, groceries, lunches
  • Being the host in the company; welcome guests and clients to the office
  • Support and contribute to HR activities, e.g. recruitment activities, posting vacancies etc.
  • Support in onboarding of new employees
  • Ad hoc activities


  • A HBO education level and/or bachelor’s degree is preferred or equivalent experience
  • About 1-3 years of experience in an independent position
  • Experienced with Microsoft office programs
  • Fluent in Dutch, excellent in English
  • Accurate in your (administrative) work
  • Decisive, independant and proactive attitude

What we offer

Within 3D-PharmXchange you will have the opportunity to develop yourself on a professional level. Besides that, 3D- PharmXchange is a flexible employer that values its employees, has respect for the work-life balance and stimulates growth.


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